our policies

Website Terms and Conditions of Use

1. Terms

By accessing this Website, accessible from uaustin.org, you are agreeing to be bound by these Website Terms and Conditions of Use and agree that you are responsible for the agreement with any applicable local laws. If you disagree with any of these terms, you are prohibited from accessing this site. The materials contained in this Website are protected by copyright and trademark law.

2. Use License

Permission is granted to temporarily download one copy of the materials on UATX's Website for personal, non-commercial transitory viewing only. This is the grant of a license, not a transfer of title, and under this license, you may not:

modify or copy the materials;

use the materials for any commercial purpose or for any public display;

attempt to reverse engineer any software contained on UATX's Website;

remove any copyright or other proprietary notations from the materials; or

transferring the materials to another person or "mirror" the materials on any other server.

A breach of these Terms and Conditions may result in termination of the license granted by this paragraph. Upon termination, your viewing right will also be terminated and you should destroy any downloaded materials in your possession whether it is printed or electronic format.

3. Disclaimer

All the materials on UATX’s Website are provided "as is." UATX makes no warranties, whether expressed or implied, to the fullest extent available under applicable law, with respect to the use or content of, access to, or third-party links referenced in the Website. Furthermore, UATX does not make any representations concerning the accuracy or reliability of the use of the materials on its Website or otherwise relating to such materials or any sites linked to this Website.

4. Limitations

UATX or its suppliers shall not be held accountable for any damages that may arise from the use or inability to use the materials on UATX’s Website, even if UATX or an authorized representative of this Website has been notified, orally or in writing, of the possibility of such damage.

5. Revisions and Errata

The materials appearing on UATX’s Website may include technical, typographical, or photographic errors. UATX does not promise that any of the materials in this Website are accurate, complete, or current. UATX may change the materials contained on its Website at any time without notice. UATX does not make any commitment to update the materials.

6. Links

UATX has not reviewed all of the sites linked to its Website and is not responsible for the contents of any such linked site. The presence of any link does not imply endorsement by UATX of the site. The use of any linked website is at the user’s own risk.

7. Site Terms of Use Modifications

UATX may revise these Terms of Use for its Website at any time without prior notice. By using this Website, you are agreeing to be bound by the current version of these Terms and Conditions of Use.

8. Your Privacy

Please read our Privacy Policy.

9. Governing Law

Any claim related to UATX's Website shall be governed by the laws of the State of Texas without regard to its conflict of law provisions.

Your privacy is important to us. It is UATX’s policy to respect your privacy and comply with any applicable law and regulation regarding any personal information we may collect about you, including across our website, https://www.uaustin.org, and other sites we own and operate.

This policy is effective as of 29 October 2021 and was last updated on 29 October 2021.

Information We Collect

Information we collect includes both information you knowingly and actively provide us when using or participating in any of our services and promotions, and any information automatically sent by your devices in the course of accessing our products and services.

Log Data

When you visit our website, our servers may automatically log the standard data provided by your web browser. It may include your device’s Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, other details about your visit, and technical details that occur in conjunction with any errors you may encounter.

Please be aware that while this information may not be personally identifying by itself, it may be possible to combine it with other data to personally identify individual persons.

Personal Information

We may ask for personal information which may include one or more of the following:

• Name
• Email
• Social media profiles
• Phone/mobile number
• Home/mailing address

Legitimate Reasons for Processing Your Personal Information

We only collect and use your personal information when we have a legitimate reason for doing so. In such instances, we only collect personal information that is reasonably necessary to provide our services to you.

Collection and Use of Information

We may collect personal information from you in a variety of ways, including when you do any of the following on our website:

• Sign up to receive updates from us via email or social media channels
• Use a mobile device or web browser to access our content
• Contact us via email, social media, or on any similar technologies
• Mention us on social media

We may collect, hold, use, and disclose information for the following purposes, and personal information will not be further processed in a manner that is incompatible with these purposes:

• to run and operate a website that is useful and relevant
• to display content on a website correctly
• to run a promotion, contest, survey, or other website feature
• to contact and communicate with you
• to respond to inquiries about our website or programs
• to advertise and market, including to send you promotional information about our products and services and information about third parties that we consider may be of interest to you

We may also combine information we collect about you with general information or research data we receive from other trusted sources.

No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Student Communication and Contact Information

For students and resident assistants participating in our on-call and emergency contact systems:

• Any contact information (including phone numbers and text messaging data) collected through our communication systems will be used solely for:
  • Emergency communications
  • Safety and security-related notifications
  • Essential university services and operations
  • Direct communication between authorized university personnel (including resident assistants) and students
  • Administrative and academic notifications

We explicitly commit that student contact information and communication records will:

• Never be used for marketing, promotional, or commercial purposes
• Never be shared with third parties except as required for the operation of essential university communication systems
• Only be accessible to authorized university personnel who require access for official duties
• Be retained only for the period necessary to fulfill these purposes and comply with applicable laws
• Be protected with appropriate security measures to prevent unauthorized access or misuse

Students may opt out of non-emergency communications while remaining enrolled in critical safety and emergency notifications.

Security of Your Personal Information

When we collect and process personal information, and while we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use, or modification.

Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure, and no one can guarantee absolute data security. We will comply with laws applicable to us in respect to any data breach.

You are responsible for selecting any password and its overall security strength, ensuring the security of your own information within the bounds of our services.

How Long We Keep Your Personal Information

We keep your personal information only for as long as necessary. This time period may depend on what we are using your information for, in accordance with this privacy policy. If your personal information is no longer required, we will delete it or anonymize it by removing all details that identify you.

However, if necessary, we may retain your personal information for our compliance with a legal, accounting, or reporting obligation, or for archiving purposes in the public interest, scientific, or historical research purposes or statistical purposes.

Children’s Privacy

We do not aim any of our products or services directly at children under the age of 13, and we do not knowingly collect personal information about children under 13.

Disclosure of Personal Information to Third Parties

We may disclose personal information to:

• a parent, subsidiary, or affiliate of our company
• third party service providers for the purpose of enabling them to provide their services, for example, IT service providers, data storage, hosting and server providers, advertisers, or analytics platforms
• our employees, contractors, and/or related entities
• our existing or potential agents or business partners
• sponsors or promoters of any competition, sweepstakes, or promotion we run
• courts, tribunals, regulatory authorities, and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise, or defend our legal rights
• third parties, including agents or sub-contractors, who assist us in providing information, products, services, or direct marketing to you
• third parties to collect and process data

International Transfers of Personal Information

The personal information we collect is stored and/or processed where we or our partners, affiliates, and third-party providers maintain facilities. Please be aware that the locations to which we store, process, or transfer your personal information may not have the same data protection laws as the country in which you initially provided the information. If we transfer your personal information to third parties in other countries: (i) we will perform those transfers in accordance with the requirements of applicable law; and (ii) we will protect the transferred personal information in accordance with this privacy policy.

Your Rights and Controlling Your Personal Information

You always retain the right to withhold personal information from us, with the understanding that your experience of our website may be affected. We will not discriminate against you for exercising any of your rights over your personal information. If you do provide us with personal information, you understand that we will collect, hold, use, and disclose it in accordance with this privacy policy. You retain the right to request details of any personal information we hold about you.

If we receive personal information about you from a third party, we will protect it as set out in this privacy policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person’s consent to provide the personal information to us.

If you have previously agreed to allow us to use your personal information for direct marketing purposes, you may change your mind at any time. We will provide you with the ability to unsubscribe from our email-database or opt-out of communications. Please be aware we may need to request specific information from you to help us confirm your identity.

If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant, or misleading, please contact us using the details provided in this privacy policy.

We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading, or out of date.

If you believe that we have breached a relevant data protection law and wish to make a complaint, please contact us using the details below and provide us with full details of the alleged breach. You also have the right to contact a regulatory body or data protection authority in relation to your complaint.

Use of Cookies

We may use “cookies” to collect information about you and your activity across our site. Your web browser places cookies on your hard drive for record-keeping purposes and to store your preferences.  Cookies can be helpful in customizing your website visit, and in helping us understand what types of information are most useful to our website visitors and how you use our site.

Limits of Our Policy

Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites, and cannot accept responsibility or liability for their respective privacy practices.

Changes to This Policy

At our discretion, we may change our privacy policy to reflect updates to our business processes, current acceptable practices, or legislative or regulatory changes. If we decide to change this privacy policy, we will post the changes here at the same link by which you are accessing this privacy policy.
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As required by law, we will get your permission or give you the opportunity to opt in to or opt out of, as applicable, any new uses of your personal information.

Contact Us

For any questions or concerns regarding your privacy, you may contact us using the following details:

UATX

inquiries@uaustin.org